NotifyCrew – Team reminders for Slack

Description

Your team already lives in Slack. Your deadlines live somewhere else: a spreadsheet, a calendar nobody opens, or someone’s memory.

NotifyCrew closes that gap. Schedule a reminder in WordPress, pick the team it belongs to, and NotifyCrew posts it to that team’s Slack channel at the right moment. No Zapier account, no monthly per-seat fee, no third-party service holding your data. Your WordPress site talks to Slack directly.

Why teams choose NotifyCrew

• No per-seat pricing. It is a WordPress plugin. Add as many teams and members as you want.
• No middleman service. Reminders go straight from your site to Slack. Nothing is routed through anyone else’s server.
• Your Slack credentials stay encrypted. Webhook URLs and bot tokens are encrypted at rest with libsodium, not stored as plain text in the options table.
• Delivery you can trust. If Slack is down or your token expires, NotifyCrew retries automatically and tells you when something is wrong instead of failing silently.
• Your team does not need WordPress accounts. Members can be added by email address alone and still manage their own reminders through the optional portal.

What you can do

• Send reminders to Slack on a schedule. Pick a date and time, or use a one-click preset like “In 4 hours” or “In 48 hours”.
• Give every team its own channel. The design team posts to #design, engineering posts to #eng-standup. A global fallback channel covers teams without one.
• Ping the right people. Add @channel or @here per team so urgent reminders actually get seen.
• Recover from failures automatically. Failed deliveries retry with exponential backoff, and you get an email plus an admin notice when a reminder keeps failing.
• Send rich, readable messages. Reminders arrive as Slack Block Kit messages with a header, the scheduled time, a task or ticket link, who submitted it, and any notes.
• Let your team file their own reminders. Drop a shortcode on any page for a Google-authenticated portal, restricted to the email domains you allow.
• Set it and forget it. Make any reminder repeat daily, weekly, or monthly. NotifyCrew auto-creates the next occurrence so standups, deadlines, and check-ins keep running.
• Keep a full audit trail. Every reminder event is logged with a timestamp, so you can always answer “was this actually sent?”
• Uninstall cleanly, or not at all. Your data is never deleted unless you explicitly opt in under Settings.

Common uses

• Daily stand-up and scrum reminders for engineering teams
• Deploy windows, release freezes, and on-call handoffs
• Invoice, payroll, and compliance deadlines
• Content and social publishing schedules
• Client check-ins and recurring agency deliverables
• Nudges for anything your team keeps forgetting

Let your team schedule their own reminders

Most reminder plugins stop at the WordPress admin, which means everything routes through whoever has an admin login.

NotifyCrew ships an optional frontend portal instead. Add [ncrw_frontend_reminder_form] to any page and your team signs in with Google, sees only the teams they belong to, and creates or edits their own reminders. No WordPress account required. Restrict access to your company’s email domains so nothing else gets through.

Prefer read-only? [ncrw_upcoming_reminders] shows what is coming up, with filters and sorting, and nothing editable.

Building your own frontend? NotifyCrew exposes REST endpoints under ncrw/v1 so you can run the portal on any stack and keep WordPress as the backend. See the FAQ.

Requirements

• WordPress 5.8 or higher
• PHP 7.4 or higher, with the sodium extension (bundled with PHP 7.2 and later)
• A Slack workspace, plus either an Incoming Webhook URL or a Bot Token with the chat:write scope

External services

This plugin connects to the following third-party services:

Slack API (chat.postMessage)

This service delivers team reminders to Slack channels. It is activated every time a scheduled reminder is due or manually retried.

Data sent: team name, reminder title, task/ticket link, submitter email address, reminder notes, and timestamp.
This service is provided by Slack Technologies: terms of service, privacy policy.

Google OAuth / Sign-In

This service authenticates users on the optional frontend reminder portal and view-only portal. It is activated when a user loads a portal page or submits a reminder form.

Data sent: Google ID token (for identity verification only).
This service is provided by Google LLC: terms of service, privacy policy.